Certificate of Inspection (COI) & Transaction Certificate

Certificate of Inspection

The Certificate of Inspection (COI) for import of products from organic production into the European Community or United Kingdom (COI) serves the main objective to enhance traceability of imported organic products and reduce potential fraud. Any certified operator that intends to export an organic product to the European Union or United Kingdom shall need a COI to accompany each consignment.

The certificate can be initiated by the importer in the EU or United Kingdom or the exporter and can only be issued by EGYCERT.

EGYCERT shall provide a COI to any operator subject to its controls and who is already a holder of a valid documentary evidence that covers these products. The COI, is valid only for the specific consignment it refers to. The original certificate of inspection must be presented together with the imported organic products to the relevant EU Member State's authority or United Kingdom at the point of entry (Customs).

The COI may not be issued for certified products in conversion to organic.

The Certificate of inspection is currently issued via European Union TRACES (TRAde Control and Expert System) or by United Kingdom site.

CER-001 Ver 05 22082023 (Organic Product Certificate).pdf

Transaction Certificate

EGYCERT shall provide a transaction certificate to any operator subject to its controls and who is already a holder of a valid documentary evidence that covers these products. The transaction certificate, is valid only for the specific transaction it refers to. The original certificate of transaction shall accompany the consignment. Transaction Certificates are valid for identifying any certified organic consignment that is transported to any non-EU destination.

EGYCERT shall only issue the certificate of transaction after it has carried out a documentary check on the basis of all relevant inspection documents, including in particular the production plan for the product concerned, transport documents and commercial documents and, as appropriate according to its risk assessment, it has carried out a physical check of the consignment.

For processed products, EGYCERT shall only issue the certificate of transaction after it has verified that all organic ingredients of the product by a valid documentary evidence issued by an equivalent Control Body or Control Authority.

CER-021 Ver 01 01012022 (Organic Product Certificate COT).pdf

Request Certificate of Inspection (COI) & Transaction Certificate Form

Request for طلب

“Organic Product Certificate" شهادة المنتج العضوي

To be filled by EGYCERT

Request Received on:

Certificate No:

ID Inspection: Yes No

تملأ عن طريق إيجي سيرت

name

Issued on:

	Type of certificate
1-r	Certificate of Inspection (COI) for exporting organic products to the European Union شهادة تصديرلدول الاتحاد الاوربي
2-r	Certificate of transaction for exporting organic products to Non- European Countries شهادة تصديرلدول خارج الاتحاد الاوربي
3-r	Domestic Certificateشهادة بيع محلي

Declaration:

I hereby declare that all information given in this application is true, accurate and can be verified at any time. I also declare that I will provide any further information required for the issuance of the Certificate of Inspection, if requested so by EGYCERT and/or the Competent Authorities of the Member States in the European Union. I accept the corresponding fees charged by EGYCERT for the issuance of the Certificate of Inspection.

DATE

SIGNATURE

	Mandatory Information	Date					Reference
1.	Applicant Name, Company Name, Address (including postal code, city, Country, telephone number, email address & Tax registration Number)
1.1	Role of the Applicant:	EXPORTER Operator Importer First Consignee
2.	Name and address of the exporter (address shall include postal code)	Same as the Applicant at point 1 If Different Please fill in the details					COI Box 4
3.	Name and address of the producer or processor (address shall include postal code)	Same as the Applicant at point 1 Check the box if the products are purchased by an operator certified by another equivalent CB and attach copy of the certificates (transaction certificate/documentary evidence) to the present application					COI Box 5
4.	Name and code number of Control Body/Control Authority of the producer/processor in Box 2 (if different than the exporter’s Control Body)						COI Box 6
5.	Country of Origin (refers to the producer or processor as mentioned in Box 2 of the COI)						COI Box 7
6.	Country of export						COI Box 8
7.	Country of clearance/Point of entry in the European Union						COI Box 9
8.	Border Control Authority (Name, address & code number)	Name: Address: Code Number:					COI Box 9
9.	Importer (name, address and EORI number)	Name: Address: EORI Number:					COI Box 11
10.	First consignee in the Union (name and address, also include contact person name, e-mail, phone)	Name: Address: Email: Telephone Number:					COI Box 12 (optional)
11.	Purpose (select one of the following)	To first consignee To be released in batches (base for extract)
12.	Responsible for the load	Name: Country:					(optional)
13.	Description of products (as described in the official transport documents – invoice, delivery note, bill of lading):	Product 1	Proudct 2	Product 3	Product 4	Product 5	COI Box 13
13.1	Product Name
13.2	Grade / Size الدرجة أو الحجم
13.3	Product CN Codeرقم التعريفة الجمركية
13.4	Product Source (Farm Code No.) مصدر المنتج (الرقم الكودي للمزرعة المنتج
13.5	Production Seasonموسم الإنتاج
13.6	Purchase Bill No. رقم فاتورة المزرعة
13.7	Farm Lot No. رقم لوط المزرعة
13.8	Weight of one Packageوزن العبوة الواحدة
13.9	Net Mass (Kg)الوزن الصافي (كجم)
13.10	Gross Mass (Kg) الوزن الإجمالي (كجم)
14.	International transport document	attached to the application
15.	Means of transport	Ship: B/L No.: Airplane: Flight No.: Truck: Plate No.: Other: (please specify):					COI Box 17 (optional)
16.	For ship:	Name of vessel: Flag: IMO number:					COI Box 17 (optional)
17.	For airplane:	Flight number:					COI Box 17 (optional)
18.	For trucks:	Country: Vehicle Registration plate:					COI Box 17 (optional)
19.	For trains:	Identifier:					COI Box 17 (optional)
20.	Container number:						COI Box 14 (optional)
21.	Seal number:						COI Box 15 (optional)
22.	Attached Documents: (mandatory)	Bill of Lading Freight Invoice Commercial Invoice Documentary Evidence/Transaction Certificate of the Producer/Processor (if different than “EGYCERT”)
23.	Attached Documents: (optional) *If information is required to be filled in the COI like ex. the “Means of transport” at point 17, then the document proof for the vessel is also mandatory for the document check.	Sea Waybill Packing List Container Manifest Cargo Manifest Air Waybill Origin Certificate Other (please specify): Other (please specify):
24.	Any other information deemed important by the applicant: